Introduction

The IFEAT Conciliation Service is a member service available to help members trying to resolve problems or disputes between themselves and either other IFEAT member companies or non-member companies.

It is not a legal court or a formal arbitrary institution as it is based on the goodwill of the interested parties – IFEAT members who want to avoid formal procedures and are willing to use conciliation to find agreement on a friendly basis using good business practice.

Consisting of a select group of individuals, who are experienced and respected members of IFEAT, the Conciliators consider the problem and, with the information and facts provided by both parties, do their best to propose an appropriate solution.

 

Procedure

  1. To take advantage of the service, at least one party in the dispute must be a fully paid up member of IFEAT.
  2. IFEAT members apply to use the service via the IFEAT Secretariat who then liaises with the Chairman of the Conciliation Committee.
  3. The Conciliation Committee selects a minimum of two Conciliators from its Committee and informs both parties of the names of the Conciliators.
  4. Once the Conciliators have been accepted and appointed, each party submits their case in writing together with all supporting documentation.
  5. The Conciliators attempt to settle disputes in a friendly and efficient manner between IFEAT members or, where possible, between IFEAT members and non-members.

Conciliators

The Conciliation Committee members are selected by the IFEAT Executive Committee and are senior, respected members of IFEAT, known for their understanding of the industry with proven experience in business and trading.

The Executive Committee supervises and is responsible for maintaining the list of suitable members of the Conciliation Committee, which consists of not less than three members selected from members of the Executive Committee.

The Conciliators are chosen from the members of the Conciliation Committee and, once agreed on by the parties, act strictly on their own as individuals and do not represent or act on behalf of IFEAT. Conciliators are not responsible for any possible consequences, financial or legal, which may occur as a result of their conclusions or proposals.

Details of the current members of the Conciliation Committee are available on the IFEAT website: https://ifeat.org/project/conciliation-sub-committee-2/

 

Fees & Disbursements

Most of the time the Conciliation Service is provided free of charge.  Any fees or disbursements, when appropriate, are set by IFEAT and notified to the parties at the time of their request for the service. Additionally, Conciliators may claim disbursements for expenses that may be incurred. Any costs or fees are shared on a 50:50 basis between the two parties and payment is made promptly after receipt of an invoice. Depending on the cost involved, the Conciliators may request an advance of assumed disbursements before proceeding with the Conciliation Service.

 

Outcome

The purpose of IFEAT’s Conciliation Service is that the dispute is settled amicably and that ultimately there is no winner and no loser, simply that the businesses involved will act in good faith and make honest efforts to find a satisfactory solution to their issue with the assistance of IFEAT’s Conciliators.

 

Should you wish to use the IFEAT Conciliation Service, please contact the IFEAT Secretariat on secretariat@ifeat.org