Bangkok 2024 Conference Committee

Aims:

To approve the hotels (venues) for the Conference and delegate accommodation

To negotiate (with the Events Manager) and approve contracts relating to the Conference before recommending the Executive Committee Chair to sign them

To conduct a site visit prior to selecting the venues

To approve conference platform (virtual venue) if there is a virtual or hybrid element

To review the programme for lectures and recommend speakers together with the Scientific and Education Committees

To research and approve the venues for evening events and field trip (if applicable)

To approve the meeting rooms and exhibition set-ups

To approve Conference attendee categories and pricing structure (which is then added to the budget)

To propose a Conference budget and recommend approval by the Finance Committee

To review and appoint the Local Organising Committee of the chosen Conference location (when possible) with the support and approval of the Executive Committee

To establish and set conference goals

To coordinate a conference marketing plan with the Communications Committee

Goals:

A well-attended, successful and smoothly operated Conference

A Conference that generates revenue and makes a surplus

A Conference that incorporates sustainable initiatives

A Conference that is inclusive (ability for all members to participate)

An enjoyable and unique experience for all

To provide a unique opportunity for networking and business (including for an Online Conference in the absence of an in-person Conference)