IFEAT 2025: Call for Papers closes on 12th March!

🔗 SUBMIT YOUR PROPOSAL HERE 🔗

CALL FOR PAPERS 

About the Conference 

The International Federation of Essential Oils and Aroma Trades (IFEAT) is delighted to announce its 2025 Conference, taking place from 14th to 18th September 2025 at Gothia Towers, Göteborg, Sweden.

This year’s event, themed “Göteborg 2025 – The Nordic Nexus,” will explore the intersection of innovation, sustainability, and global market trends in the essential oils and aroma trades, with a special emphasis on the Nordic region’s contributions. The conference will also highlight how the Nordic region exemplifies global leadership in sustainability and innovation.

IFEAT invites industry professionals, academics, researchers, and stakeholders to submit proposals addressing contemporary challenges, advancements, and innovations in the sector. Submissions focusing on sustainable practices and global perspectives are especially encouraged.

Why Participate? 

• Share your expertise with an international audience.
• Play a key role in shaping the future of essential oils and aroma trades.
• Connect with industry leaders, innovators, and decision-makers.
• Learn from global experts to deepen and advance your expertise.
• Build connections with peers and potential collaborators in the industry.

Conference Themes and Topics

1. Sustainability and Innovation 

• Novel production methods reducing environmental impact 
• Case studies on circular economy practices in essential oil supply chains 
• Sustainable sourcing of raw materials: success stories and challenges
• Exploring the global impact of climate change on aroma trades practices

2. Emerging Markets and Global Trends 

• Innovations driving growth in non-traditional markets 
• Shifting global demands for essential oils and fragrances 
• New applications for essential oils and aromas in health, wellness, and technology

3. Regulatory and Scientific Developments 

• Updates on global regulations impacting trade 
• Advances in scientific research, safety assessments, and technical standards 
• Case studies on regulatory harmonisation efforts

4. Nordic Perspectives 

• Nordic contributions to the essential oils and aroma trades
• Exploring the rich heritage of Nordic flavours, fragrances, and traditional practices that influence modern applications
• Nordic sustainability models applicable to global supply chains

5. Sustainable Leadership and Collaboration 

• Strategies for fostering global supply chain collaboration
• Leadership practices driving sustainability in the essential oils sector
• Case studies on successful partnerships for sustainable development

 

Presentation Proposal Guidelines

We welcome proposals for scientific, technical, commercial, or economic presentations, including lectures, workshops, and panel discussions. Presentations will last 15 minutes, followed by 5 minutes for questions (20 minutes total). All presentations must be in English.

Each presenter may submit up to three proposals. Proposals should highlight how the presentation will be engaging, informative, educational, and relevant to the essential oils and aroma trades industry. 

Presentation Proposal Guidelines for Optional Presentation Formats

To enhance audience engagement and foster dynamic discussions, we encourage speakers to explore innovative presentation formats. 

In addition to traditional lectures, the following formats are welcome:

• Video Demonstrations: Share pre-recorded videos showcasing practical applications, production processes, or case studies to complement your presentation.
• Interactive Q&A Sessions: Dedicate more time to a live Q&A segment, allowing the audience to delve deeper into your topic and exchange ideas.
• Panel Discussions: Collaborate with other experts to deliver a joint presentation on related topics, offering diverse perspectives.
• Workshops: Conduct hands-on or interactive sessions that involve the audience directly, providing practical insights and learning opportunities.

If you wish to propose an alternative format, please include a detailed description of your idea in your submission. We aim to create an engaging and enriching experience for all attendees.

 

Submission Process

Submit your proposal via the following link: https://forms.gle/RPFey2xVS9kiQ2uY9 by Wednesday, 12th March 2025.

Required Documents

1. Abstract/Proposal (max 250 words): Clearly outline the purpose, methods, key findings, and relevance to the conference theme. We encourage you to include visuals and/or charts.
2. Brief Biography (1–2 paragraphs, max 100 words): Include previous speaking engagements, if applicable.
3. Contact Information: Full name, organisation, job title, and contact details.
4. Photograph: A high-resolution headshot (min. 1MB; JPEG/PNG format preferred).
   

Key Dates

• Abstract/Proposal Deadline: Wednesday, 12th March 2025 
• Notification of Selected Papers: Wednesday, 16th April 2025 
• Draft Presentation Submission Deadline: Wednesday, 4th June 2025 
• Final Presentation Submission Deadline: Wednesday, 25th June 2025
• Save the Date! IFEAT Göteborg Conference: 14th–18th September 2025

 

Contact Information

For any queries, please contact:

Lindsay Smith – IFEAT Education Officer

Email: [email protected] 

We look forward to receiving your submissions and welcoming you to an inspiring and thought-provoking conference in Göteborg! 

Best regards,

IFEAT 2025 Conference Organising Committee